Purpose-built capabilities for tender and RFP professionals
Time Saver: Eliminate 8-10 hours of manual comparison per tender with instant revision tracking across all document versions
As a procurement engineer, I receive multiple revisions of datasheets (Rev A, Rev B, Rev C). Today I manually compare them line by line, which is slow and error-prone.
Datasheet extraction → Excel 1 (Rev A). If Rev B changes arrive, extract → Excel 2. Manually compare Excel 1 vs. Excel 2 to see differences. This repeats for multiple revisions.
Automatically highlights changes across all revisions—even in scanned PDFs. Upload Rev A, Rev B, Rev C, and instantly see what changed, where, and when.
Accuracy Boost: Auto-map data to any customer template format and eliminate 95% of copy-paste errors
As a tender executive, each customer (Thermax, KSB, IOCL) demands datasheets in their own Excel/PDF format. I currently copy-paste values from extracted sheets into these templates.
After datasheet extraction to Excel, I add a blank column to capture what we can/cannot provide. Then I fill those values back into the customer's datasheet PDF—a tedious, error-prone process.
Auto-maps extracted data into customer-specific templates, even when terminology differs (e.g., "domestic" vs "10 domestic"). Customer uploads filled-in Excel; TenderGenie maps information back to their datasheets automatically.
Intelligence: Instantly extract scope of supply from 500+ page documents with AI-powered semantic understanding
As a bid manager, tenders often come as 500+ page documents with scope of supply buried inside. It takes hours to search manually, especially for freshers or new engineers.
Manually search through entire tender document for keywords like "quantity", "scope of following items". Time-consuming and error-prone, especially in single-document tenders where scope is not clearly separated.
Auto-detects and extracts scope of supply using AI pattern recognition. Connects scope to relevant datasheets (e.g., 100 datasheets available but only 10 needed for this tender).
Smart Reuse: Find your top 5 most similar past tenders in seconds and leverage proven winning strategies
Engineers waste hours hunting for old tenders/proposals similar to the new one. They want the closest past submissions (and why they're similar) to reuse scope, datasheets, deviations, and proposal text.
Search through archives manually, trying to remember which past tenders were similar. Tenders can be 500+ pages with varying formats. No systematic way to find and compare.
Upload a new tender (or paste RFQ number) → Instantly get Top-5 most similar past tenders/proposals with similarity scores, detailed reasons, and comparison based on scope, size/class, standards, services, datasheet tags, and PMS classes. Direct access to reusable assets (filled datasheets, deviation lists, template fills).
Speed: Generate budgetary proposals in 30 minutes instead of 2 days with intelligent shortcuts
As a sales manager, I often need to submit quick budgetary quotations. Filling detailed datasheets for these is not feasible and wastes time.
Either skip the opportunity due to time constraints, or spend excessive time filling complete datasheets for what's just a preliminary inquiry.
Lightweight "budgetary mode" that automatically fills only key fields required for preliminary quotations. Fast-track mode for early-stage bids.
Compliance: Never miss a deviation again with 100% automated capture and tracking
As an engineer, I prepare a deviation sheet by manually comparing tender requirements with what we can supply. Missing even a minor deviation can cause rejection or penalties.
Line-by-line comparison of tender specs vs. our product catalog. Create Excel sheets tracking every difference. Easy to miss small deviations in 100+ specification points. Takes hours per tender.
Automatically generates comprehensive deviation lists by comparing extracted specifications with your offering database. Flags all differences, no matter how minor.
Risk Reduction: Prevent costly liquidated damages by ensuring 100% PMS compliance automatically
As a design engineer, I must cross-check datasheets with PMS (Piping Material Specifications). Datasheets often contain errors; PMS is the authoritative source.
Manually cross-reference every datasheet line item with PMS documents. PMS referencing is often missed by controllers, and team members don't take this seriously—leading to costly penalties when following only datasheet specs without PMS verification.
Links datasheet values with PMS data automatically. Flags mismatches (e.g., LCB vs. LF2 for small sizes) and alerts engineers to resolve before submission. PMS is fool-proof and authoritative—TenderGenie ensures it's never overlooked.
Productivity: Cut proposal creation time from 5 days to 2 days with 50-60% auto-generation
As a sales engineer, building proposals consumes days of formatting and copy-pasting. Many sections are repetitive, and proposals are mainly Excel-based (filled datasheets and internal formats), not just Word/PDF.
Manually fill datasheets → Format deviation lists → Copy standard clauses → Assemble Excel templates → Review and consolidate. Takes 3-5 days per proposal with multiple revisions.
Auto-generates 50-60% of proposal including filled datasheets in customer format, deviation lists, standard clauses and terms, and Excel-based proposal templates. Handles both Excel and Word/PDF outputs.
Decision Speed: Make go/no-go decisions in 10 minutes instead of 4 hours with 1-page summaries
As a decision maker (VP/Manager), I need quick go/no-go decisions without reading hundreds of pages.
Read through 200+ page tender documents to understand scope, deadlines, and qualifications. Takes hours per tender. Critical details missed in the rush. Delayed decisions cause missed opportunities.
One-page summary with due dates, scope highlights, BQC, special conditions, and AVL/BQC detection for quick go/no-go decisions.
Automation: Complete tender lifecycle automation from email receipt to analysis delivery—zero manual handoffs
As a tender manager, I want a system that handles the entire tender lifecycle automatically—from receiving RFPs to delivering final analysis—without manual intervention at each step.
Email monitoring → Manual download → File organization → Document distribution → Individual analysis → Consolidation → Report creation. Each step requires human oversight and handoffs between team members.
Automate the entire lifecycle—from fetching tenders via email to delivering analyzed insights, qualification summaries, and exportable data back to your team. AI monitors incoming tenders, auto-extracts documents, analyzes requirements, generates summaries, and delivers actionable intelligence without manual intervention.
Win Rate: Improve win rates by 20-30% with AI-powered multi-factor scoring and objective evaluation
As a sales director, I need quick, data-driven recommendations on which tenders to pursue to optimize team resources and maximize win probability.
Sales and technical teams meet to discuss each tender. Discussions based on gut feeling, past experience, and incomplete information. Decision-making is slow and often misses critical factors.
AI assesses technical fit (product match, certifications, capabilities), commercial viability (budget alignment, payment terms, margins), and risk factors (contract clauses, compliance requirements, resource availability). Provides scored recommendations with detailed reasoning.
Accessibility: Democratize tender intelligence with instant AI-powered answers—reduce analysis time by 60%
As a team member, I need quick answers to specific questions about tender requirements without reading hundreds of pages or waiting for expert review.
Search through tender documents using Ctrl+F. Re-read sections multiple times. Ask senior engineers for clarification. Wait for responses. Misinterpret requirements due to context gaps.
Natural language interface allows team members to ask questions like "What are the delivery timelines?" or "Are there any LD clauses?" and receive instant, context-aware answers with source references. AI understands document context and relationships.
Data Accuracy: Extract 100+ complex tables in minutes with 90% fewer errors—even from scanned documents
As a data analyst, I spend hours manually extracting tables from PDFs into Excel, dealing with merged cells, spanning headers, and complex layouts that break traditional OCR tools.
Copy-paste tables from PDF → Fix formatting → Recreate merged cells → Verify data integrity → Repeat for dozens of tables. Tools like Adobe fail on complex layouts. Scanned documents are impossible to extract accurately.
AI-powered table extraction handles complex layouts including multi-level headers, merged cells, spanning rows/columns, nested tables, and scanned documents. Exports to Excel with formatting preserved. Handles tables across multiple pages and maintains relationships.
Quality Assurance: Catch 100% of ambiguities and reduce tender rejections by 80% with AI-powered analysis
As a proposal engineer, I need to identify vague, conflicting, or incomplete requirements before submission to avoid rejections and request clarifications proactively.
Read documents multiple times hoping to catch unclear statements. Miss conflicts between different sections. Discover ambiguities only during technical review or after submission. Costly rework or tender rejection results.
AI analyzes tender documents to identify vague language ("as required", "suitable", "adequate"), conflicting specifications between sections, incomplete requirements, and missing critical information. Flags issues with specific document references and suggested clarification questions.
Teamwork: Reduce coordination overhead by 60% with real-time collaboration and single source of truth
As a tender coordinator, I need my sales, engineering, and commercial teams to work together seamlessly on the same tender without version conflicts or communication gaps.
Email chains with multiple file versions (final_v1, final_v2, final_FINAL). Team members work on different copies. Changes get lost. No visibility into who's working on what. Consolidation nightmares before submission.
Shared workspace where multiple team members work simultaneously on the same tender. Real-time updates, individual task views, centralized group chat, @mentions, file sharing, and complete version control. See who's editing what in real-time.
Efficiency: Transform 300-page tenders into 2-page actionable summaries and respond to 3x more opportunities
As a decision maker, I need quick, digestible summaries of lengthy RFPs and annexures to make fast go/no-go decisions without reading hundreds of pages.
Skim through 200+ page documents. Hope to catch key points. Miss critical details buried in appendices. Slow decision-making. Important opportunities lost due to late responses.
AI generates concise executive summaries highlighting: scope overview, key requirements, submission deadlines, critical clauses, qualification criteria, commercial terms, and risk factors. Converts 300-page tenders into 2-page actionable summaries with source references.
Focus: Instantly verify eligibility and avoid wasting 100+ hours on non-viable tenders
As a bid manager, I need to quickly verify if we meet tender eligibility criteria (certifications, experience, turnover, technical capabilities) before investing time in detailed response.
Read pre-qualification sections. Check our certifications manually. Verify project references. Consult with multiple departments. Discover disqualification after days of work already invested.
Automatically matches tender requirements with your company profile: ISO certifications, past project references, annual turnover, technical capabilities, product specifications, geographical presence, and resource availability. Instant green/amber/red qualification status.
Protection: Achieve 100% capture rate of critical clauses and eliminate costly post-award surprises
As a contracts manager, I need to identify all critical terms, compliance requirements, and contractual obligations across tender documents to avoid missing important clauses.
Search for keywords like "penalty", "warranty", "LD", "insurance". Miss variations and synonyms. Critical clauses buried in different sections go unnoticed. Discover issues post-award.
AI extracts and categorizes all critical clauses: liquidated damages, warranties, insurance requirements, payment terms, delivery obligations, performance bonds, inspection rights, termination clauses, force majeure, and compliance mandates. Smart keyword detection understands context and variations.
Professionalism: Generate comprehensive, well-structured clarification requests and improve customer relationships
As a tender executive, I need to draft professional, well-structured clarification requests to customers when tender requirements are unclear or incomplete.
Identify unclear points. Draft email manually. Worry about tone and professionalism. Get approvals from seniors. Often miss asking important questions or ask poorly framed questions that don't get useful answers.
AI generates professional, well-structured clarification requests based on identified ambiguities, missing information, or conflicting requirements. Provides question templates, maintains professional tone, references specific document sections, and suggests optimal timing for submission.
Comprehensive Analysis: Reduce analysis time by 70% with unified intelligence across all tender documents
As a technical reviewer, I need to cross-reference information across multiple tender documents (technical specs, commercial terms, annexures, drawings, standards) to ensure consistency and completeness.
Open 10+ documents simultaneously. Search for related information across files. Try to remember what was mentioned where. Miss cross-document conflicts. Information scattered across PDFs, Word docs, Excel sheets, and drawings.
AI maintains relationships and cross-references across all tender documents simultaneously. Query information from any document and receive answers synthesized from all relevant sources. Automatically detects conflicts or inconsistencies between documents. Provides source attribution for every answer.
Schedule a personalized demo to see how TenderGenie can transform your tender process.